Church Business Administrator - Calvary Baptist Church of Denver

Company: Christian Career
Location: Denver
Posted on: January 15, 2026

Job Description:

Job Description Job Description Church Business Administrator - Calvary Baptist Church of Denver Church Business Administrator Job Summary: The Church Business Administrator (CBA) serves as Calvary’s administrative and operational leader, focusing on operations, financial and budgetary management, human resource management, and supervision of the facilities, operations, and administrative staff at Calvary. As the leader of the administrative and operational aspects of the church, the CBA needs strong leadership skills to ensure the smooth operation of the support functions required for the church to operate efficiently and effectively. The CBA will also work collaboratively with pastoral staff and lay leadership to fulfill the vision, mission, and ministries of the church. Status: Exempt, part-time, at-will employee Hours: 18 hours per week Schedule: Working on-site with a regular schedule is preferred, however there is flexibility to work from home as needed and approved. On-site presence is important when other staff and significant events are in the building, to serve as a resource for building partners, guests, staff, and members of the congregation. A proposed schedule might include 4 hours on Monday, 5 hours on Tuesday, 5 hours on Wednesday, and the remaining 4 hours on Thursday and/or Friday. The selected schedule may vary if there are weekend events requiring the CBA’s presence. Direct Reports: Facilities and Operations Manager, Accounting Assistant and other accounting staff or related contractors, Administrative Assistant (shared supervision with Senior Pastor) Indirect Reports: Custodian, Security, and Set-up Reports to: Senior Pastor (primarily), and Staff Relations Deacon (secondarily) Performance Review: After 3 months, 6 months, 12 months, then annually Proficient In: QuickBooks, Microsoft 365 (including Outlook, Word, Excel, PowerPoint) Willing to Learn: ConnectPay, Planning Center, PEOPLE Church Management Software, Slack, Asana, Zoom Job Duties: OPERATIONS MANAGEMENT Serve as decision-maker and signatory for Calvary on all executive/administrative/legal/tax/facilities matters up to assigned signatory authority. Spokesperson to the public on these matters With the Treasurer, monitor compliance with tax authorities to maintain 501(c)(3) status Advise Senior Pastor of matters that may have impact beyond normal scope (e.g. permanence, direction, controversy, values, or financial impact indicate that the issue should be elevated to the next level for consideration before a decision is made) Participate in strategic planning or similar processes; responsible for tracking progress and following up with those responsible for achieving established goals Manage church legal matters FINANCIAL, BUDGETARY, AND STEWARDSHIP Manage the activities of the Accounting Office personnel and volunteers, providing direction and ensuring accuracy, timeliness, compliance, and adherence to internal controls and policies for the following: Financial Gifts (pledges, offerings, etc.) Donor statements Income recording, accounts payable, Temporarily Restricted Funds, and other financial transactions General ledger Staff expenditure procedures and controls Taxes and year-end tax documents, including property tax report Proper financial reporting, governance, and federal, state and local compliance Answer congregant questions about giving statements or financial reports Oversee financial risk management programs, including managing and mitigating fraudulent scamming/phishing incidents Supervise processing of payroll, tax and benefit deductions, and timekeeping system, and be prepared to serve as back-up for payroll tasks as necessary Monitor Calvary financials to support budget adherence, report variances, and suggest corrective action as necessary Ensure staff and lay leaders are trained on reading and understanding financial reports Prepare staff budgets for Budget Reconciliation process in collaboration with staff Follow purchasing protocols, give final approval for all purchases up to signatory authority limits Support the deacons and staff working on stewardship in congregational communications and developing stewardship campaigns or other methods of income generation Demonstrate forward-thinking financial strategies to ensure long-term sustainability Support the Treasurer in the financial work assigned to that role as requested, such as: Arrange for annual financial review Ensure monthly financial reports are sent to staff and church leadership, as well as quarterly reports to those with TRF oversight Determine credit card usage limits and ensure proper use of credit cards by staff members and lay leaders Evaluate and recommend fiscal policies and implementation Ensure financial controls, policies and procedures, and archiving of financial records Prepare the annual operating budget and reports for the annual congregational meeting Be prepared to serve as back-up to the Treasurer as needed BUILDING AND PROPERTY Supervise and collaborate with the Facilities and Operations Manager, who (with Property Deacons and the Technology Volunteer) is responsible for internal and external building usage, facilities and systems management, risk management, insurance, maintenance, purchasing, and other building-related administrative tasks Collaborate to make significant decisions about security and safety in and around Calvary’s property Provide oversight of facilities risk management programs and Framework of Safety for care of vulnerable populations Fill in on various FOM duties as needed HUMAN RESOURCES Maintain current knowledge of local, state and federal HR regulations and employer tax requirements Collaborate with the Staff Relations (SR) Deacon to ensure a Human Resources function that is of high quality and legally compliant Determine with the SR Deacon which HR functions and tasks should transition to the CBA role, and which should remain under the purview of the SR Deacon and SR Committee or the Senior Pastor. Implement this transition as agreed upon with the SR Deacon and Senior Pastor. Duties to be assumed may include: Coordinate staff recruitment process, interviews, references, offer letters, and related documentation Coordinate onboarding, evaluation, and offboarding processes for all staff Approve Independent Contractor Agreements Write job descriptions Keep personnel files Prepare annual compensation and benefit statements for staff Manage benefits billing, enrollment, and coverage issues Duties which may continue in partnership with Staff Relations might include: Establish Staff Relations budget Maintain and update staff policy handbook Manage annual benefits open enrollment and determine plans to be offered, cost-sharing, or other options Lead special projects (e.g. evaluation of payroll and time-tracking system) Evaluate appropriate compensation levels for staff positions Participate in planning staff celebrations (e.g. major service anniversaries), together with Deacon and staff assigned to plan details STAFF LEADERSHIP FUNCTIONS Supervise administrative and operational staff; meet with them regularly, offer guidance, and provide written performance evaluations Apprise Senior Pastor of key issues, needs, and information Ensure administrative and operational staff development as needed for success Collaborate with SR Deacon on staffing matters STAFF FUNCTIONS Effectively use all forms of communication, including in-person, oral and written, digital and print Respond timely to all communication, including phone, email, text, and Slack Support church leadership in short- and long-term planning processes Attend staff meetings and participate in staff development activities as requested Attend meetings as requested (Executive Board, Ministry Advisory Board, Staff Relations, Property, Finance, Stewardship, or others) Greet all who walk into our building or property with a helpful and willing spirit CORE COMPETENCIES Change Agent —manage change effectively Communication —communicate clearly, kindly, directly, and in a timely manner (orally and in writing Creativity —seek to look at matters with fresh eyes and propose new solutions that may have an improved outcome over the way something has been done in the past Develop Others —work as a team player with a desire to serve, inspire, mentor, and develop others Embrace and Encourage Diversity —support Inclusion Statement (stated at top of document) Enthusiasm and Compassion —exhibit a positive, energetic attitude and a genuine love for all people and is sympathetic to diverse individuals, family composition, and life journeys Ethics and Integrity —make decisions and acts in accordance with Christian values and the vision and mission of Calvary, with the Christ-like love of God and love of neighbor as guiding values Flexible, Adaptable, and Understanding —work as a team player alongside diverse personalities and work styles, with a desire to serve and the ability to compromise Leadership Courage —act with confidence in directing, coordinating, supervising, and evaluating staff and volunteer Interpersonal Skills —use active listening skills; accept constructive criticism for growth with an open spirit; patient; speak and act with respect to all; flexible and forgiving; accept accountability for mistakes; respond to conflict directly and with respect in a timely manner Organization and Initiative— efficient and proactive in planning; a self-starter and problem solver Organization and Planning —strategically-minded, creative, and proactive in planning Personal and Spiritual Maturit y—is self-differentiated and can set appropriate boundaries; not dependent on external affirmation for self-worth/dignity; engage in self-care measures and life-giving practices that give fulfillment outside of work; able to serve/assist staff and congregants even when in conflict or disagreement with them and/or without resentment after conflicts have been resolved Problem Solving —work with staff and lay leaders to creatively and compassionately address and solve problems in a direct and timely fashion Results Driven —nsistently achieve challenging goals by focusing on outcomes, taking action, managing priorities, finding solutions, and driving progress to ensure high performance Servant Leader —build and maintain meaningful relationships and serve others through removing barriers for them and helping to achieve desired results of their work

Keywords: Christian Career, Westminster , Church Business Administrator - Calvary Baptist Church of Denver, Accounting, Auditing , Denver, Colorado